Regular Council Meetings

THAT as recommended in Report CS-25-08 dated January 14, 2025 from the Corporate Services Department, the City of Orillia become a founding subscriber of the Municipal Insurance Pool; AND THAT the Director of Finance or other appropriate designate assigned by the Chief Administrative Officer be authorized to represent the City of Orillia on the Municipal Insurance Advisory Board; AND THAT the Mayor and Clerk be authorized to execute the Form of Subscription in the Municipalities in the County of Simcoe Subscriber's Agreement substantially in the form attached as Schedule "A" to the report.

THAT, further to Report TPWG-25-01 dated January 15, 2025 from the Transportation and Parking Working Group, staff be directed to prepare a report on the feasibility of implementing a permanent all-day transit stop at the Lakehead University Campus for the West Ridge (via Old Barrie Road) Route.

THAT, pursuant to Section 239(4) of the Municipal Act, 2001, S.O. 2001, c.25, notice is hereby given that Council Committee intends to hold a closed session meeting in the Tudhope-McIntyre Boardroom to deal with matters pursuant to Section 239(2) (b) and (c) of the said Act (Personal and Land Matters).

THAT confidential Report CS-25-11 dated January 21, 2025 from the Corporate Services Department regarding a sale offer for a property of interest be

THAT as recommended in confidential Report SEL-25-01 dated January 20, 2025 from the Selection Panel for Boards and Committees, in accordance with Chapter 493 of the City of Orillia Municipal Code - Remuneration, the following members be deemed resigned: - Joshua Battison, from the Climate Change and Environmental Sustainability Working Group - James Caldwell, from the Recreation Working Group

THAT, further to Report CS-25-01 dated January 9, 2025 from the Corporate Services Department, the waiver of rental and cleaning fees of the Council Chamber for post-secondary educational institutions be approved; Page 5 of 17 AND THAT staff be directed to report back on amendments to the following: - Policy 1.6.1.6. - Council Chamber and City Centre Boardrooms - Chapter 451 of the City of Orillia Municipal Code - User Fees - General Administration AND THAT the following provisions be incorporated into the Policy and Regulation amendments: - The rental does not interfere with any Council meetings; - The rental takes place during regular business hours; and - Any requests for set-up and take-down of audio-visual equipment be billed at a cost-recovery rate.

THAT, further to Report CS-25-01 dated January 9, 2025 from the Corporate Services Department, the waiver of rental and cleaning fees of the Council Chamber for school boards be approved; AND THAT staff be directed to report back on amendments to the following: - Policy 1.6.1.6. - Council Chamber and City Centre Boardrooms - Chapter 451 of the City of Orillia Municipal Code - User Fees - General Administration AND THAT the following provisions be incorporated into the Policy and Regulation amendments: - The rental does not interfere with any Council meetings; - The rental takes place during regular business hours; and - Any requests for set-up and take-down of audio-visual equipment be billed at a cost-recovery rate.

THAT as recommended in Report EIS-25-02 dated January 14, 2025 from the Environment and Infrastructure Services Department, Zach Gorbell, the City's Environmental Compliance / QMS Coordinator be appointed as the Quality Management System Representative for the City's Drinking Water System; Page 6 of 17 AND THAT the Mayor, on behalf of Council, the Deputy Chief Administrative Officer, the General Manager of Environment and Infrastructure Services, the Director of Water and Wastewater, and the Environmental Compliance / QMS Coordinator endorse the content of the Operational Plan by providing signatures on the Quality Management System Commitment and Endorsement form as set out on Schedule "A" to the report.

THAT as recommended in Report EIS-25-01 dated January 21, 2025 from the Environment and Infrastructure Services Department, the following resolution be adopted: "WHEREAS the Ontario Building Code sets out regulations that govern the construction and occupancy of buildings in Ontario; AND WHEREAS municipalities in Ontario and elsewhere are experiencing an increase in construction of medium and high density multi-residential buildings; AND WHEREAS diverting residential solid waste in this sector presents operational challenges; AND WHEREAS the City of Orillia has adopted progressive and mandatory diversion programs for recycling (blue box) and compostable (green bin) organics at multi-residential locations tying garbage collection to proper diversion efforts; AND WHEREAS the City of Orillia has also set out design standards for recycling and composting at new developments; AND WHEREAS Recommendation 12 from the City of Orillia's 2021 Waste Minimization Plan is meant to assess improvements to the Ontario Building Code that can further encourage recycling and composting at these locations; AND WHEREAS the Continuous Improvement Fund Report dated August 2024 from Dillon Consulting provides a comprehensive review of potential improvements to the Ontario Building Code and the Planning Act, includes a detailed review of the complexity of collecting waste, recycling and compostable materials at multi-residential locations, and analyzes the intricacies of managing waste at these locati

THAT as recommended in Report CS-25-07 dated January 14, 2025 from the Corporate Services Department, Policy 7.1.6.5. - Waste Diversion Policies and Procedures be amended as set out in Schedule "A" of the report.

THAT as recommended in Report CS-25-03 dated January 14, 2025 from the Corporate Services Department, Policy 7.3.1.1. - Municipal Alcohol Policy be amended as set out in Schedule "A" of the report; AND THAT staff be directed to prepare a report to Council Committee on the feasibility of permitting the consumption of alcohol within City parks. Request for Division of the Question Paragraph 1 was introduced and voted on: THAT as recommended in Report CS-25-03 dated January 14, 2025 from the Corporate Services Department, Policy 7.3.1.1. - Municipal Alcohol Policy be amended as set out in Schedule "A" of the report;

THAT as recommended in Report CS-25-02 dated January 22, 2025 from the Corporate Services Department, Chapter 251 of the City of Orillia Municipal Code - Delegated Authority be amended by granting authority to the General Manager of Corporate Services or designate to approve user fees set out in Chapter 456 of the City of Orillia Municipal Code - User Fees - Recreation, Youth and Culture; AND THAT staff be directed to seek prior Council approval if the fee increase is more than 5% in one year or more than 15% in a three-year period; AND THAT Chapter 456 of the City of Orillia Municipal Code - User Fees - Recreation, Youth and Culture be amended by repealing Section 456.1.2. - Fees - automatic annual fee increase - effective date and renumbering all remaining sections accordingly; AND THAT staff be directed to prepare a CIP memo on the application of any delegated authority for Chapter 456 of the City of Orillia Municipal Code - User Fees - Recreation, Youth and Culture.

THAT as recommended in Report CS-25-09 dated January 20, 2025 from the Corporate Services Department and further to the request for financial support from Twin Lakes Secondary School to host the Ontario Federation of School Athletic Association's AA Boys Volleyball Championship, the following sections of Policy 4.2.1.1. - Guidelines - Grants Committee be waived: - Crown corporations and government agencies (e.g. school boards, social services, hospitals, business improvement associations, universities, etc.) - Sporting groups; Page 9 of 17 AND THAT $5,000 be approved for Twin Lakes Secondary School to host the Ontario Federation of School Athletic Association's AA Boys Volleyball Tournament in 2025 with funding appropriated from the 2025 Municipal Accommodation Tax Operating Budget.

THAT as recommended in Report CS-25-10 dated January 20, 2025 from the Corporate Services Department, Policy 4.2.1.1. - Guidelines - Grants Committee be amended as set out in Schedule "A" of the report effective January 1, 2025; AND THAT Policy 4.2.1.2. - Partnership Program for Cultural Festivals and Events be repealed; AND THAT an additional $18,000 transfer from the Municipal Accommodation Tax Operating Budget to the Grants Committee Budget be approved, for a total available balance of $50,000 for the annual Grants Committee Budget.

THAT the recommendations of Council Committee be