Regular Council Meeting

THAT, pursuant to Section 239(4) of the Municipal Act, 2001, S.O. 2001, c.25, notice is hereby given that Council Committee intends to hold a closed session meeting in the Tudhope-McIntyre Boardroom to deal with matters pursuant to Section 239(2) (c) and (i) of the said Act (Land and Negotiations Matters).

THAT as recommended in confidential Report OPGC-25-02 dated November 28, 2025 from the Orillia Power Generation Corporation regarding a request for an equity financing amendment, Option 1 be adopted as set out in the report; AND THAT a copy of Option 1 be provided to the Director of Financial Services/City Treasurer and Deputy Treasurer for accounting and auditing purposes and any such other person required or expedient to give effect to its terms.

THAT as recommended in confidential Report CS-25-72 dated November 24, 2025 from the Corporate Services Department regarding the disposition of Lot 12 of Horne Business Park lands, Option 1 be adopted as set out in the report; AND THAT a copy of Option 1 be provided to the Director of Financial Services/City Treasurer and the Deputy Treasurer for accounting and auditing purposes and any such other person required or expedient to give effect to the resolution.

THAT as recommended in confidential Report CS-25-73 dated December 2, 2025 from the Corporate Services Department regarding the disposition of Lots 13, 14, 15 and 16 of Horne Business Park lands, Option 1 be adopted as set out in the report; AND THAT a copy of Option 1 be provided to the Director of Financial Services/City Treasurer and the Deputy Treasurer for accounting and auditing purposes and any such other person required or expedient to give effect to the resolution.

THAT, further to confidential Report CS-25-71 dated November 25, 2025 from the Corporate Services Department regarding the road closure direction for the Andrew Street South road extension, the confidential direction provided to staff as set out in Option 1 of the report be adopted; AND THAT a copy of this confidential direction be provided to any person necessary or expedient to give effect to its terms.

THAT as recommended in Report MC-25-32 dated November 14, 2025 from Mayor McIsaac, staff be directed to develop a policy to implement a Voluntary Contribution Program for the City of Orillia, using the Policy Framework set out in Schedule "A" of the report as a reference, and incorporating provisions for public communications and annual reporting requirements.

THAT as recommended in Report MC-25-31 dated November 12, 2025 from Mayor McIsaac and Councillor Lauer, and further to the request for a grant from the Simcoe County Elementary Athletic Council to use the West Orillia Sports Complex for wrestling tournaments on May 4 and 7, 2026, the following sections of Policy 4.2.1.1. - Guidelines - Grants Committee be waived: - Crown corporations and government agencies (e.g. school boards, social services, hospitals, business improvement associations, universities, etc.); - Sporting Groups; AND THAT a grant be approved for the Simcoe County Elementary Athletic Council in the amount of $1,500; AND THAT the funds be appropriated from the Grants Committee budget.

THAT as recommended in Report MC-25-33 dated November 18, 2025 from Councillor Cipolla and further to the correspondence dated August 29, 2025 from the Couchiching OPP Detachment Board regarding its request for administrative support in 2026, the City of Orillia assume responsibility for providing part-time administrative support to the Couchiching OPP Detachment Board solely for the period from January 1, 2026 to December 31, 2026 inclusive; AND THAT the Chief Administrative Officer be directed to either designate an existing City staff member to fulfill this temporary role or initiate the recruitment Page 6 of 28 and retention of a suitable candidate to provide this part-time administrative support to the Couchiching OPP Detachment Board for 2026; AND THAT the Couchiching OPP Detachment Board be requested to explore opportunities for collaboration in sharing of administrative support with other Detachment Boards within the County of Simcoe for 2027 and subsequent years; AND THAT the Couchiching OPP Detachment Board be requested to report back to Council by June 2026 with an update on the status of its administrative support arrangements for 2027.

THAT as recommended in Report MC-25-34 dated November 25, 2025 from Councillors Cipolla and Smith, staff be directed to prepare a report for Council identifying municipally-owned lands within the City of Orillia that may be evaluated as potential locations for a childcare facility.

THAT as recommended in Report CS-25-66 dated December 2, 2025 from the Customer Services Joint Steering Committee, the modified customer service hours of 8:00 AM to 5:00 PM for the Orillia City Centre be approved effective January 1, 2026.

THAT as recommended in Report CS-25-66 dated December 2, 2025 from the Customer Services Joint Steering Committee, Policy 5.8.1.1. - Customer Service Standards Policy be adopted as set out in Schedule "B" to the report.

THAT as recommended in Report CS-25-66 dated December 2, 2025 from the Customer Services Joint Steering Committee, Policy 5.8.1.2. - Municipal Complaint Policy be adopted as set out in Schedule "C" to the report.

THAT as recommended in Report CS-25-66 dated December 2, 2025 from the Customer Services Joint Steering Committee, an increase to the transaction threshold for applying the 2.4% credit card convenience fee on online payments processed through the City's Merchant Services Payment Processor from $2,000 to $10,000 be approved and implemented in the first quarter of 2026; AND THAT staff be directed to prepare a by-law to amend the following Chapters of the City of Orillia Municipal Code to implement a convenience fee of no more than 2.4% for the use of credit cards for online payments processed by the City's Merchant Services Payment Processor: - Chapter 461 - User Fees - Development Services and Engineering - Stormwater - Chapter 487 - Planning Application Fees - Chapter 700 - Business Licensing - Chapter 730 - Short-Term Rental Accommodations - Chapter 830 - Building

THAT as recommended in Report GNT-25-02 dated November 24, 2025 from the Grants Committee, the following Community Grants be approved: - Canadian Federation of University Women Orillia - $1,500 - Hospice Orillia - $1,500 - Royal Canadian Legion - Branch 34 - $1,200 - Cellar Singers - $1,500 - Independent Living Services - $1,500

THAT as recommended in Report GNT-25-02 dated November 24, 2025 from the Grants Committee, the following 2025 Special Event Grant be approved: - Terry Fox Run - $2,371

THAT as recommended in Report GNT-25-02 dated November 24, 2025 from the Grants Committee, subject to the approval of the 2026 Grants Committee Budget, the following 2026 Special Event Grants be approved: - Arts for Peace - $2,500 - Gathering Festival of First Nations Stories - $2,500

THAT Report DSE-25-53 dated November 24, 2025 from the Development Services and Engineering Department regarding a summary of the results of the 18-month pilot project related to proactive enforcement of Chapter 834 of the City of Orillia Municipal Code - Clean and Clear be received as information.

THAT Report DSE-25-59 dated November 25, 2025 from the Development Services and Engineering Department regarding the feasibility and estimated costs of other traffic calming strategies near the intersection of Orion Boulevard and Monarch Drive be received as information.

THAT as recommended in Report DSE-25-58 dated November 25, 2025 from the Development Services and Engineering Department, a capital grant in the amount of $86,715 for twelve Rent-Geared-To-Income housing units to the Hillcrest Lodge Corporation, being the owner of 86 Cedar Street, be authorized with the funding appropriated from the Housing Accelerator Fund, in accordance with the following payment schedule: - 30% of funding upon execution of the Legal Agreement; - 40% of funding upon confirmation by the Chief Building Official that the Approved Project has started construction, determined by the date of the first footing inspection; - 10% of funding upon confirmation by the Chief Building Official that the Approved Project has passed the first framing inspection; - 10% of funding upon confirmation by the Chief Building Official that the Approved Project has been issued the first Occupancy Permit; and - 10% of funding upon confirmation by the Chief Building Official that the Approved Project has been issued the final Occupancy Permit; AND THAT funds only be allocated to Hillcrest Lodge Corporation upon confirmation that the proposed 12-unit detached Retirement Home meets all applicable zoning requirements, including submission of a Site Plan acceptable to the City and receipt of Committee of Adjustment approval for any necessary Minor Variances.

THAT as recommended in Report DSE-25-58 dated November 25, 2025 from the Development Services and Engineering Department, a capital grant in the amount of $1,042,075 for 115 affordable housing units to the Sionito Community Development Corporation, being the owner of 26 West Street North, be authorized with the funding appropriated from the Housing Accelerator Fund, in accordance with the following payment schedule: - 30% of funding upon execution of the Legal Agreement; - 40% of funding upon confirmation by the Chief Building Official that the Approved Project has started construction, determined by the date of the first footing inspection; - 10% of funding upon confirmation by the Chief Building Official that the Approved Project has passed the first framing inspection; - 10% of funding upon confirmation by the Chief Building Official that the Approved Project has been issued the first Occupancy Permit; and Page 11 of 28 - 10% of funding upon confirmation by the Chief Building Official that the Approved Project has been issued the final Occupancy Permit.

THAT as recommended in Report DSE-25-57 dated November 25, 2025 from the Development Services and Engineering Department, the budget for Capital Project Number 04023 - Comprehensive Stormwater Master Plan Update be increased from $150,000 to $165,000, to accommodate a change request from the project consultant, Aquafor Beech Limited, resulting from increased professional fees; AND THAT the additional cost of $15,000 be appropriated 90% from the Storm Water Development Charges Reserve Fund and 10% from the Storm Water Asset Management Reserve Fund.

THAT as recommended in Report EIS-25-43 dated November 25, 2025 from the Environment and Infrastructure Services Department, the budget for Capital Project Number 25675 - 2025 Wastewater Treatment Centre Lagoon Liner Cleaning and Repairs be increased from $226,000 to $377,000 to address an unexpected emergency relining of the south storage lagoon at the Wastewater Treatment Centre; AND THAT the additional cost of $151,000 be funded from the Wastewater Reserve Fund.

THAT as recommended in Report EIS-25-44 dated November 25, 2025 from the Environment and Infrastructure Services Department, Policy 7.3.6.1. - Acceptable Behaviour Policy be repealed and replaced as set out in Schedule "A" of the report; AND THAT Schedule "A" of Chapter 456 of the City of Orillia Municipal Code - User Fees - Recreation, Youth and Culture be amended to include a Respect + Program appeal fee of $500.

THAT as recommended in Report EIS-25-45 dated November 27, 2025 from the Environment and Infrastructure Services Department, staff be authorized to initiate three elements of the overall Youth Centre relocation project, which, when completed, will provide a fully operational site and facility as follows: - Relocate the existing Youth Centre to 150 Front Street; - Complete the necessary site and facility improvements required to operate a combined youth/senior centre; and - Authorize City staff to initiate a fundraising initiative to supplement the overall project budget.

THAT as recommended in Report CS-25-70 dated November 25, 2025 from the Corporate Services Department, staff be authorized to give public notice in accordance with Policy 1.2.7.1. - Public Notice Requirements concerning a stop and close by-law for that portion of Andrew Street South set out in Schedule "A" to the report; AND THAT staff be authorized to place the by-law on the agenda for the regular meeting of Council that falls next after the completion of the public notice period; AND THAT nothing within the foregoing resolution restrict or vitiate Council's authority to consider the adoption of the by-law after the notice period; Page 13 of 28 AND THAT, the following expenses are authorized and accommodated within the current Operating Budget with any related year-end unfavourable variance being offset by a maximum transfer of $12,500 from the Tax Rate Stabilization Reserve: - $7,500 for the production of a reference plan of survey and legal disbursements, including registration fees, and; - $5,000 for road access control measures; AND THAT, notwithstanding the foregoing, staff be authorized to delay the registration of the by-law on title to the affected lands until such time as required to undertake the direction, if any, given to staff in closed session upon considering confidential Report CS-25-71 dated November 25, 2025 from the Corporate Services Department.

THAT the recommendations of Council Committee be